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General Information
All of our registration is done online. Please click on one of the enroll buttons at the top of any one of our pages.
Our tax ID number is 88-3105752 . This number is also on your email confirmation. Please keep this confirmation for your records. This can act as a receipt for your flexible spending account or child care tax credit. If you lose your receipt please go to the Family Login link on our Home Page and login to have a new confirmation sent to you.
Each camper should bring a lunch, snacks, and drinks each day. Since we have an outdoor component, a small water bottle is advisable. Sunscreen and a hat are recommended. Please see our policy and waiver concerning the application of sunscreen under our FAQ Risk Management category. Electronic devices are not permitted at camp and will be confiscated until picked up by a parent.
We have a “no-cell phone” policy at Club SciKidz Summer Camps.
Please click here to read our Parent Letter and Camp Policy regarding cell phones, the Internet, and other technologies.
Please click here to see The Typical Daily Schedule for grades PreK-K and grades 1-8.
The camp hours are from 9:00 am to 4:00 pm Monday to Friday. You may drop off your child no earlier than 8:45 am unless you have paid for the Pre-camp services. The Pre-camp is from 8 am to 9 am and the post camp is from 4:00 pm to 5:30 pm.
Campers may be dropped off anytime between 8:45-9:00 am, and must be picked up by 4:00 pm. The camp runs between 9-4pm.
We have extended day services at all of our locations. The cost is $45.00 per week for Pre Camp, which starts at 8 am. Post Camp services are from 4:00–5:30 pm and cost is $55.00 dollars per week. Campers that are picked up later than 5:30 pm will incur additional charges at the rate of $1.00 per minute. Please do not try to drop your child off before 8 am. All parents should make sure they record the Director’s cell phone in case they need to communicate emergencies during the day.
Each camper will receive one t-shirt with each week they register for camp. T-shirts ARE required to be worn each day of camp. Additional shirts can be purchased at the time of registration for $12.
Club SciKidz does have an outdoor component in the afternoons each day. Campers are involved in team and skill building activities with their age group. Activities include: kick ball, soccer, basketball, tug-of-war, water games , team challenges etc.
Also, campers have playground time for 30 minutes after lunch.
No. In order to gain the most from their camp experience and not to disrupt the structure of the camp, we do not allow partial weeks. We suggest planning early to ensure you camper can attend a full week of camp.
If your child is only three years old now and will not be four until the summer, we will accept their registration as long as they will be four years old before their week of camp begins.
If the camp is full, it will be marked as “full” when you try to register. You will have the option of being placed on a waiting list. At this point, you do have the capability of choosing another camp that has space. If we are able to move your registration over to our active camp list, you will receive an email. If you have already registered for a different camp, please contact our office via email at kavita@clubscikidz.com, or by phone, at 860-978-3665, so we can make the necessary account adjustment.
If you wish your child to be placed with friends or siblings please let us know in advance by making note on the registration form. We can accommodate this request as long as they are in the same age group. Our age groups are 4-5 year olds, 6-8 year olds, 9-11 year olds, and 12-15 year olds.
Club SciKidz does not permit non-campers (parents or unregistered students) to sit in on our camps. We require all of our employees to undergo thorough background and reference checks. We understand that parents are very interested in what their children are doing at camp. We have, therefore, created our Family Day event. Family Day takes place on Friday afternoons to provide parents with an opportunity to view their camper’s projects and get a better understanding of their child’s camp experience.
Safety measures include:
- Club SciKidz counselors will ensure that hats are being worn. If the Permission to Apply Sunscreen has been signed by parent/guardian, the Director(s) will assist in reapplying sunscreen.
- Children at all camp sites will have regular access to water fountains or drinking water taps. Campers should remember to bring their own water bottles and to fill up throughout the day.
- Club SciKidz counselors will plan lower activity games/activities when the sun is the strongest and will take advantage of shaded areas throughout the day.
In addition, please download our Guidelines for Outdoor Play.
Safety Management
Club SciKidz does not permit non-campers (parents or unregistered students) to sit in on our camps. We require all of our employees to undergo thorough background and reference checks. We understand that parents are very interested in what their children are doing at camp. We have, therefore, created our Family Day event. Family Day takes place on Friday afternoons to provide parents with an opportunity to view their camper’s projects and get a better understanding of their child’s camp experience.
Safety is our number one goal at Club SciKidz. All of our campers are supervised 100% of the time. We do not allow cell phones and other electronic devices at camp because most of them have built-in cameras and we do not have the ability to monitor internet use. Each camp location has a number of staff that are trained in CPR and First Aid. There is also a first aid kit available.
All staff go through emergency and crisis management training. Staff are never allowed to be alone with children. All of our staff must pass state and national background checks.
If your child has to be given medications at camp, you must fill out our medical form and take that form to camp on the first day. All medications must be given to our Camp Director at check-in. The medication must be in original containers that identify the prescribing physician (if a prescription drug), the name of the medication, the dosage, and the frequency of administration. The medication will be dispensed as instructed by you. This policy also includes Epi-Pens. Campers are not allowed to hold onto their Epi-Pens.
Safety measures include:
- Club SciKidz counselors will ensure that hats are being worn. If the Permission to Apply Sunscreen has been signed by parent/guardian, the Director(s) will assist in reapplying sunscreen.
- Children at all camp sites will have regular access to water fountains or drinking water taps. Campers should remember to bring their own water bottles and to fill up throughout the day.
- Club SciKidz counselors will plan lower activity games/activities when the sun is the strongest and will take advantage of shaded areas throughout the day.
In addition, please download our Guidelines for Outdoor Play.
Club SciKidz camps are blanketed with a variety of insurance policies.
Employees receive a combination of online and in-person training before the camp season begins. The training includes Club SciKidz Camp Staff Training Package, where we provide frontline staff with foundational knowledge in the areas of camp-centered leadership, creating community, reducing injuries and illness, bullying prevention, risk management, and recognizing and reporting child abuse.
Counselors also go through core competency training in their particular subject areas with a combination of online and hands-on courses.
When filling out our online registration form, please list all allergies and medications that need to be administered. You may bring any medications the first day of camp with written instructions describing frequency and dosage. The medical authorization form must be brought the first day of camp. Medications must be provided in their original containers.
Epi-Pens must be given to the Camp Director on Monday mornings. Epi Pens are not allowed to be kept in the camper’s classroom or on the person of the camper. In extreme allergy situations the camp counselor will have access to the Epi Pen in their classroom.
Please keep in mind that we are a nut-free zone.
Tuition
The base price for our full day camp varies from camp to camp. Please visit our website. Several of the camps have lab fees attached. These are camps that have an extraordinary amount of project supplies. Many of our robot and advanced science camps would be included in this category.
Yes, we offer a variety of discounts. The early bird discount vary from year to year but is usually between October and January. Other promotional coupons are also mailed or are available on our website from time to time. You should make sure you are on our mailing list to receive discount notices. We also offer multi-session discounts of $10 off multiple camps and multi-sibling discounts of $10 off for more than one camper. Some of these discount will be taken automatically and some require that you enter our discount code. The multi-session and multi-sibling discounts are taken automatically.
Club SciKidz Hartford currently does not have any scholarships.
Yes, and there is no charge for this service! Your request must be in writing (email kavita@clubscikidz.com), and we will accommodate your request as long as there is room in the new camp or location.
If you enroll in camp and your plans change or you have concerns about your child attending camp this summer, you can cancel and receive a refund or credit according to our policy. Our policy encourages early decisions so as not to affect other customers or our ability to efficiently deliver our programs and is based on the fact that supplies are purchased for your child in March.
Because we incur registration and administrative costs when reserving your child’s spot, a $35 cancellation fee per camp will be charged for any refund request, regardless of the reason for cancellation.
The $35 cancellation fee is considered a non-refundable and non-transferable deposit and will not be waived or credited under any circumstances, including but not limited to weather, illness, personal schedule conflicts, or changes in plans.
Our cancellation policy is as follows:
- Receive a full refund through March 31st, 2026.
- Receive a 75% refund April 1, 2026– May 30, 2026. No refunds will be given after May 31, 2026.
- Starting June 1, 2026, cancellations will receive a full credit. This credit can be used for a different week of camp during the summer or camp in the future. To take the full credit you should inform us 2 weeks in advance. Please note that if you use this credit for next summer camp season then that season's camp price will apply. If the price of the camp increase then you will need to pay the difference of the price.
Account credits are valid for 1 year, can be used for any Club SciKidz Hartford camps; and can be used for any member of your family.
No refunds or credits will be provided for late arrivals, early withdrawals, doctor’s appointments, missed camp days, or dismissal from camp due to misconduct.
Missed days cannot be refunded, transferred, or rescheduled for use on another camp day or week (for example, missing Friday and requesting to attend a day the following week).
When applicable, we will do our best to provide campers with any materials or take-home items associated with the missed day.
COVID Related Cancellation Questions:
What happens if my child tests positive or has to quarantine due to potential exposure right before their camp week is scheduled?
Please contact us immediately and we will work with you on a case-by-case basis, because these situations can vary.
What if a camper tests positive at camp?
If a camper tests positive while attending camp, they will not be permitted to attend camp again until cleared by a doctor. All other campers in that specific camp (or “class group”) will be notified and be required to follow appropriate CDC quarantine guidelines. Transfers, account credits, and refunds for the remaining camp days will be handled on a case-by-case basis if this situation arises.
Cancellations must be made via email (kavita@clubscikidz.com).
We accept all credit and debit cards using our online registration service. To register, go to our registration page by clicking on “Enroll”. We also accept checks at our camp locations to pay for t-shirts and extended day services.
Club SciKidz does not offer tax advice. Consult your accountant or tax professional before filing. Your employer may have established a Flexible Spending Account, consult your HR Department to see if your plan covers day camps.
Already Registered?
The Camper Welcome Packet is a document containing very specific information about our camps. The packet delivers specific information about, required forms, extended hours, fees, tax id #, what you should and should not bring to camp, our medication policy, etc.
If you forget your password you may request it from our registration service by clicking the “Family Login” link at the top of our page.
When you complete the camp registration, you will receive an email describing your family’s online account. Please safely store this information. Your login informationestablished during registration will allow you access to your account where you can see what camps you have registered for. You can also print off statements for company flex plans and child tax credits.
The “Family Login” is at the top of any of our website pages.
Camps and Curriculum
Club SciKidz not only has a new website, we are introducing several new camps that include: QuadCopter Ariel Robotics, Mini Medical School, Junior Veterinary Science and Young Scientists are new offerings in our Chef SciKidz camp.
Our camps are for children and teens ages 4-15. Each camp description has a recommended participation age.
Club SciKidz carefully considers the age range for each course as we receive feedback from our instructors, parents, and campers. Our age policy is to allow you to take a course provided you meet the age requirement by June 1st of the camp year. Example: If you see a course for “ages 6-8” and your child is currently 5 but will turn 6 by June 1st of the camp year, you can register your child for that course.
Please note that you will see some camps listed in the 6-8, 9-11, and 12-15 age categories. As children move towards middle school age, parents can choose to place their child in an older age camp, depending on the child’s abilities and experience with the subject matter. However, be aware that the older group’s conversation will sometimes turn more mature.
Please contact us with questions.
We try to keep our ratio as close to 10:1 as possible. We realize that smaller classes allow campers additional one-on-one attention. Many of our programs are designed to accommodate both beginners and advanced learners.
Staff Qualifications and Ratios
Our pledge is to put your children in the company of the most trustworthy and capable young adults we can hire-counselors who are well suited to the task of caring for campers. the effort we put into screening and selecting our staff is part of that pledge. Our staff work with your children in the context off a visible, well scrutinized environment that has many built-in checks and balances. Counselors are supervised by the Camp Directors guided by clear, firm policies regarding behavior. Their actions are visible to co-workers and campers.
All of our camp directors are certified teachers currently working in the classroom. Our college instructors come from the best local and out-of-state universities and colleges. Each employee experiences an intense background and reference check. Our goal is to hire as many science, math, engineering, computer science and education majors as we can.
We do not hire CITs or high school students. All college instructors must have completed their freshman year and be enrolled for fall classes.
Employees receive a combination of online and in-person training before the camp season begins. The training includes Club SciKidz Camp Staff Training Package, where we provide frontline staff with foundational knowledge in the areas of camp-centered leadership, creating community, reducing injuries and illness, bullying prevention, risk management, and recognizing and reporting child abuse.
Counselors also go through core competency training in their particular subject areas with a combination of online and hands-on courses.
We try to keep our ratio as close to 10:1 as possible. We realize that smaller classes allow campers additional one-on-one attention. Many of our programs are designed to accommodate both beginners and advanced learners.
Food/Special Needs
When filling out our online registration form, please list all allergies and medications that need to be administered. You may bring any medications the first day of camp with written instructions describing frequency and dosage. The medical authorization form must be brought the first day of camp. Medications must be provided in their original containers.
Epi-Pens must be given to the Camp Director on Monday mornings. Epi Pens are not allowed to be kept in the camper’s classroom or on the person of the camper. In extreme allergy situations the camp counselor will have access to the Epi Pen in their classroom.
Please keep in mind that we are a nut-free zone.
Club SciKidz does not provide any food service to campers. Parents should be sure to pack a snack and drink for the morning, and lunch and a drink for the lunch hour. In addition, if your child is enrolled in the Post Camp services it is advisable to pack an extra drink and snack.
Club SciKidz instructors are trained to handle special circumstances to a limited extent. We have found that if children are able to function without an aide or assistance at school, they generally do very well at camp. Please feel free to discuss any helpful tips or accommodations that have helped your child be successful at school with your child’s camp director.
If your child does require an aide or other assistance at school, you must ensure that an aide accompanies your child to camp. All aides must be at least 18 years of age and not related to the camper. Over the years we have had many children with special needs and they usually do very well. However, if for some reason it is determined that camp is not a suitable for your child, the total tuition for camp is non-refundable per our cancellation policy. Please call us if you have any additional questions at 860-978-3665